Quote comparison template

Compare supplier quotes on the same cost basis.

Compare the same spec, MOQ, sample fee, tooling, packaging, Incoterms, domestic shipping, export docs, QC access, carton data, lead time, and payment terms before choosing a supplier or sending the prepared quote context to Aeonix.

Starts with fictional teaching data, not live quotations. All prices are USD; convert other currencies at a recorded exchange rate before entry. Enter only charges excluded from the unit price. Unpriced fees are not zero: add inspection, insurance, service fees, destination costs, brokerage, duty, tax and final delivery before treating a subtotal as landed cost. The score is a planning aid, not supplier verification.

See the worked example and exclusions

Buyer requirement

Product nameDestination marketTarget order quantitypcsRequired lead timedays

Supplier quotes

Supplier 1

Example supplier A

Comparison score

Supplier nameSupplier roleIncotermsUnit price$MOQpcsSample cost$Tooling cost$Packaging cost$Domestic shipping$Freight estimate$Lead timedaysDeposit%Payment termsDefect riskCompliance evidenceSame spec basisExport docsQC accessCarton dataQuote validitydaysQuote notes

Supplier 2

Example supplier B

Comparison score

Supplier 3

Example supplier C

Comparison score

Normalized result

Score order 1

Example supplier A

Normalized unit

$4.23

Total basis

$2,540

EXW needs origin pickup and export handling confirmation.

Score order 2

Example supplier C

Normalized unit

$4.47

Total basis

$2,680

EXW needs origin pickup and export handling confirmation.

Score order 3

Example supplier B

Normalized unit

$4.57

Total basis

$2,740

EXW needs origin pickup and export handling confirmation.

Cost and score comparison

Lowest entered cost and highest score align

The lowest comparable cost also has the highest comparison score. Unpriced costs and supplier checks must still be resolved.

Approval checks

18 items to verify

Example supplier A: supplier role

Example supplier A: compliance evidence

Example supplier A: export docs

Example supplier A: QC access

Example supplier A: carton data

Example supplier A: EXW needs origin pickup and export handling confirmation.

Example supplier C: supplier role

Example supplier C: compliance evidence

Example supplier C: export docs

Example supplier C: QC access

Example supplier C: carton data

Example supplier C: EXW needs origin pickup and export handling confirmation.

Example supplier B: supplier role

Example supplier B: compliance evidence

Example supplier B: export docs

Example supplier B: QC access

Example supplier B: carton data

Example supplier B: EXW needs origin pickup and export handling confirmation.

Aeonix proof ladder

supplier proof -> sample proof -> quote proof -> inspection proof -> shipping proof

This tool solves the risk that suppliers are compared by headline unit price. Input comparable quotes and buyer requirements; output quote proof with the next evidence gate attached.

Supplier proofResolve supplier role, factory access, business evidence, and payment-before-proof risk before trusting a quote.Sample proofAttach sample version, approval owner, change notes, measurements, and packaging evidence before production.Quote proofInput supplier quotes; output normalized quote proof across same spec, MOQ, fees, QC access, and carton data.Inspection proofReview shortlisted quotes against the approved sample, packaging, label and inspection requirements.Shipping proofUse carton, label, packing list, invoice, weights, and document checks before shipment release.

Comparison to RFQ

Send the normalized quote comparison to Aeonix for RFQ review.

We can verify supplier role, request missing export documents, check carton data and QC access, normalize fee boundaries, and turn the comparison into controlled RFQ-ready planning context.

Start RFQ with quote-proof context

Buyer-fit guidance

Use this when the buyer needs comparable quotes, not screenshots.

Amazon / private label

Compare the same spec, packaging, sample fee, carton data, QC access, and lead time before approving a supplier for launch.

Wholesale / distributor

Normalize MOQ, Incoterms, domestic shipping, export docs, payment terms, and total landed quote basis across supplier routes.

Brand / OEM

Check whether tooling, packaging, sample path, quality gate, and factory role match the product brief.

Procurement team

Turn Alibaba, 1688, agent, factory, and trading company quotes into a comparable RFQ-ready decision file.

Related decision pages

Alibaba vs 1688Compare marketplace, agent, factory, and trading company quote routes before normalizing numbers.China sourcing strategyUse the comparison output to decide supplier route, audit depth, and sourcing sequence.Service feesSeparate supplier price, agent fees, project fees, inspection, freight, and documents.

How the comparison score works

Comparison scores use preset planning weights, not verified supplier performance or a probability of success. Resolve the listed checks and verify source documents before choosing a supplier. Start at 100, subtract the deductions below, then round to a whole number with a minimum of zero. Incomplete evidence affects both the declared-evidence and missing-detail deductions. Equal scores are ordered by the entered total cost. Quotes missing a positive price, MOQ, lead time or validity period are not ranked.

Example supplier A: 34/100

Entered unit cost relative to the lowest: 0.00
Lead time above your target: 0.00
MOQ above your target: 0.00
Declared role, terms and evidence: 51.00
Missing or incomplete details: 15.00

Example supplier C: 32/100

Entered unit cost relative to the lowest: 1.54
Lead time above your target: 0.00
MOQ above your target: 0.00
Declared role, terms and evidence: 51.00
Missing or incomplete details: 15.00

Example supplier B: 32/100

Entered unit cost relative to the lowest: 2.20
Lead time above your target: 0.00
MOQ above your target: 0.00
Declared role, terms and evidence: 51.00
Missing or incomplete details: 15.00

Aeonix supplier audit route Aeonix quality control route Aeonix sample sourcing file

Teaching example · prepared September 8, 2026

600 storage boxes: why the lowest unit price costs more

All three fictional quotes cover the same 300 × 200 × 150 mm PP box, lid, plain individual pack and 600-unit quantity. Each is EXW at its supplier’s named premises. Pickup and onward origin/export handling and carriage to the same US terminal are added separately. No tooling is required in this example.

USD teaching amounts; fixed walkthrough of the tool’s starting data, before unpriced costs.
Supplier	Unit price	Goods × 600	Sample	Packaging	Pickup	Onward freight	Subtotal
Example supplier A	2.40	1440.00	60.00	60.00	80.00	900.00	2540.00
Example supplier B	2.20	1320.00	40.00	180.00	160.00	1040.00	2740.00
Example supplier C	2.60	1560.00	80.00	60.00	80.00	900.00	2680.00

B saves $120 on goods but adds $320 across samples, packaging and transport: its $2,740 subtotal is $200 above A’s $2,540. C totals $2,680. These are comparable partial budgets, not delivered prices or supplier recommendations. Insurance, service fees, QC, destination handling, brokerage, duty, tax and final delivery still need quotes. Missing supplier evidence must also be resolved.

Replace the product, quantity and fictional supplier entries above with your own confirmed specification and dated quotes.
Convert every amount to USD using one recorded rate. Enter packaging and transport only when excluded from the supplier price, so CIF or DDP inclusions are not counted twice.
Download the comparison CSV, then obtain the missing costs and documents before selecting a supplier or approving payment.

Follow the 1688 order example Prepare the inspection checklist Check delivery terms and documents Incoterms reference: Trade.gov

RFQ-ready sourcing file

Get help reviewing your supplier comparison.

This page is for buyers who already have supplier quotes but need one controlled planning basis before a supplier decision, deposit, sample order, inspection plan, or Aeonix RFQ review.

Request a quote review Review sample sourcing file

Buyer fit

Import buyers, marketplace sellers, private-label operators, distributors, and procurement teams comparing Alibaba, 1688, agent, factory, or trading-company quotes.

Required inputs

Product, target market, target quantity, lead time, supplier role, Incoterms, unit price, MOQ, sample and tooling costs, packaging, export documents, QC access, carton data, and payment terms.

Evidence output

Quote proof for an RFQ-ready sourcing file: normalized total basis, supplier route score, missing evidence, price-trap notes, and the next supplier, sample, inspection, or shipping proof gate.

RFQ handoff

Send the specification, dated quotes, missing costs and the decision you need help making. Attach the exported comparison when describing your request.